Blog Archives

Museum. Archive

Customer: Taras Shevchenko National Museum

Objective: Creation of interactive museum expositions. Publication of closed-end funds

details

  • Web-site museumshevchenko.org.ua
  • Shevchenko Virtual archive – more than 9000 documents (archival documents on the life and work of T. Shevchenko from 1795 to 1917 years)
  • Digitized collections from various funds:
    • Books (over 160 in total, more than 55 000 pages) – translations, lifetime editions, books from the Shevchenko personal library
    • Negatives on glass and film (1,900 pcs.)
    • Numismatics
    • Faleristics (300 exp. – Commemorative awards, badges, medals)
    • Printed material
  • Insurance fund of the museum documentation creation (inventory books, books, records, records of formation of museum collections 1928-1941 years (2,263 documents).
  • The project was implemented by the decree of the President of Ukraine №257 / 2012 of 11 April 2012 in the framework of the state program “Shevchenko house” (to the 200th anniversary of Taras Shevchenko), “… the creation of interactive museum expositions”

Result:

  • Site visitors increase 3 times
  • Archive documents were provided to the readers
  • The site is used as an additional platform for virtual expositions

 

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Regional state archive

Customer: Vinnytsya region State Archive

Objective: Provision of services and public access to geographic data

details

  • Scanning, processing (cutting, etc) of the directory – volume of 105,000 cards
  • Image directory creation – economically efficient solution for providing public access to archives
  • Consistent information search implementation and search based on catalogue headers

Result:

  • Average resource attendance – 7,500 persons per quarter

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Departmental archives

Customer: State Property Fund of Ukraine

Objectives:

  • Creation of insurance fund of the archival files of previous periods
  • Simultaneous access
details

  • Digitization of 200 cases (70, 000 pages)
  • Creation of electronic archive of cases based on Folium software with an ability to search by criterias (date, topic, type, number, etc)

Result:

  • Reduced time of information search re Property rights
  • The opportunity of simultaneous work with archival documents of different services/departments

 

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Development company. Register of the design documents

Customer: Kyiv shopping center with total area of ​​70,000 sq.m.

Objective: 24/7 access to technical documentation of various services/departments for repair and construction works

details

  • Inventory of available documents
  • Separation of different formats documents before scaning (by types of scanners which are used), and their further integration
  • Scanning of document formats A4 – A3 * A0
  • Catalogue of the Shopping center project documentation

Result:

  • 24/7 access to technical documentation of operational technical services
  • The process of finding the necessary documentation accelerated tenfold
  • Preservation of originals from loss, damage and destruction through the use of electronic copies

 

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Technology park. Register documentation

Customer: Private Airlines

Objective: Create an insurance fund for aviation equipment repair, maintenance and providing copies to other institutions

details

  • Digitization of books with the technical documentation A4-A0, manual operation and maintenance of aviation equipment

Result:

  • Preservation of original documents through the use of electronic copies

 

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Staffing

Customer: International pharmaceutical company with an extensive network of medical representatives in Ukraine

Objective: The transition to electronic document management and providing the transparency of the situation for the analysis by headquarter

details

  • Provided a qualified personnel to ensure the full cycle: scanning, introduction of ID document signs, downloading of records and electronic documents to the corporate database system

Result:

  • Rapid systematically filling of the corporate SAP system with documents
  • Cost saving for search, training, staff supervision

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Electronic library

Customer: National Historic Library of Ukraine. Library Fund – more than 800,000 units on 26 languages

Purpose: to provide an access to the list of library collections to the readers worldwide

details

  • Web-site www.dibu.kiev.ua
  • 699,379 scanned cards
  • 400 Digitized Books XIX – beg. XX century
  • 56,560 bibliographic records electronic catalog
  • Purchased new equipment to scan and storage of the insurance fund books (scanners, servers)

Result:

  • Site attendance increased 4 times
  • Rare edition were withdrawn from circulation. Readers have access to electronic copies in the reading room of the library

The project was supported by the Ministry of Culture of Ukraine, Charity Fund “Renaissance” and Ukrainian Library Association.

 

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Fundraising for cultural institutions

Customers: Cultural institutions (museums, libraries, archives)

Purposes: Funding for the digitization projects

details

  • Search and analysis of external funding source;
  • Development of business plan;
  • Submission of grants applications to foundations;
  • Project management;
  • Financial management;
  • Volunteers involvement;
  • Information support of the project.

Our grant history:

  • «Endangered Archives Program» British Library (2013)
  • “Development of Ukraine” Rinat Akhmetov Foundation (2012)
  • “Anti-Crisis Humanitarian Program / Support areas of culture and education” Charitable Foundation “Renaissance” (2011, 2013)

Registration grants possible only with the active participation of cultural institutions in the project (the grantee).

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